| Policy or Regulation No. |
Ref. |
Required Action |
Format |
SAGOAdm. |
Frequency/Due Date |
Component Adm. |
Submit To: |
| 01.01 See BOR Reports Required by System Policies – Scope and Authority of Policies |
| 01.01 |
7.2 |
Submit Component Rules for Review and Comment |
Rule |
OPIC |
As Req. |
Compliance Officer |
CEOOPIC |
| 01.03 |
2.1 |
Appointment of Component Employees |
Appointment |
SHRO |
As Req. |
Component HR |
CEOChancellor |
| 01.01.01 |
1.2 |
Distribution of System Policies, Regulations and Rules to Components and Employees |
Policies, Regs., & Rules |
OPIC |
As Req. |
Compliance Officer |
Employees |
| 01.01.01 |
1.4 |
Maintain Approved Rules on the Internet Website |
Electronic |
OPIC |
Current |
Compliance Officer |
CEO |
| 02.04.01 |
4 |
Current Component Organizational Chart |
Chart |
COS |
As Modified |
CEO |
Chancellor |
| 02.05 |
2.9 |
Develop Personnel Administration Procedures (University) |
Procedures & Standards |
SHRO |
As Modified |
Component HR |
CEO |
| 02.06 |
3.8 |
Develop Personnel Administration Procedures (Agency) |
Procedures & Standards |
SHRO |
As Modified |
Component HR |
CEO |
| 02.07 |
3.9 |
Develop Personnel Administration Procedures (HSC) |
Procedures & Standards |
SHRO |
As Modified |
Component HR |
CEO |
| 02.08 See BOR Reports Required by System Policies – System Expansion |
| 02.08 |
5 |
Establish a Process to Implement System Expansion Policy |
Regulation |
DC |
As Req. |
Candidate CEO |
Chancellor |
| 03.02 See BOR Reports Required by System Policies – Procedures for Establishment of Institutional Role and Mission Statements and Tables of Programs |
| 03.03 |
2.3 |
CEO Designates Management Representative |
Appointment |
OCD |
As Req. |
CEO |
OCD |
| 03.03 |
2.4 |
Establish Community Advisory Group |
Appointment |
OCD |
As Req. |
CEO |
OCD |
| 07.01 See BOR Reports Required by System Policies – Ethics Policy |
| 07.01 |
All |
Contains Various Requirements for Component Personnel, etc. |
Policy |
OGC |
Review |
CEO |
Various Entities |
| 09.02 See BOR Reports Required by System Policies – Use of System Names and Indicia |
| 09.04 See BOR Reports Required by System Policies – Litigation |
| 09.04.01 |
1.2 |
Outside Legal Counsel |
Request |
OGC |
As Req. |
CEO |
OGCAG |
| 09.04.01 |
3.0 |
Attorney General Opinion Requests |
Request |
OGC |
As Req. |
CEO |
OGC |
| 09.05 |
3 |
Financial Disclosure on Component Web Site |
Web Site |
VCBS |
As Req. |
CFO |
CEO |
| 11.01.02 |
4.1.1 |
System Plan for Instructional Telecommunications |
Plan |
DLIT |
As Req. |
Academic Committee & Telecom. Council |
CB |
| 11.01.02 |
4.4 |
Reports of Instructional Telecommunications Courses |
Report |
DLIT |
Annually |
Academic Affairs |
CEOCB |
| 11.01.03 |
5.2 |
TTVN Facility Coordinator Representative |
Appointment |
VCASA |
As Req. |
CEO |
TAMU Dir. Educ. BC Services |
| 11.02 See BOR Reports Required by System Policies – Creation of Centers and Institutions |
| 11.03 |
2 |
Shortened Academic Courses Guidelines |
Guidelines |
VCASA |
If Applicable |
Academic Affairs |
Academic CEOs |
| 11.04 See BOR Reports Required by System Policies – Enrollment Management Plans and Admissions Standards |
| 11.05 |
All |
Student Transfer of Courses to TAMUS Universities |
Requirements |
VCASA |
Evaluation As Req. |
Academic Affairs |
CEO |
| 11.05.01 |
All |
Lower Division Course Credit Transfer |
System Academic Program Guidelines |
VCASA |
Evaluation As Req. |
Academic Affairs |
CEO |
| 11.06 |
All |
Establishment of Core Curriculum |
Requirements |
VCASA |
Annually |
Academic Affairs |
CEO, Chancellor & BOR |
| 11.07 |
2 |
Establish Rule and Process for Awarding Honorary Degree |
Rule |
VCASA |
As Req. |
CEO |
CEOOPIC |
| 11.07 See BOR Reports Required by System Policies – Granting of Honorary Degrees |
| 11.08 |
All |
Establish a Process for Award of Posthumous Degrees |
Rule |
VCASA |
As Req. |
CEO |
CEOOPIC |
| 12.01 See BOR Reports Required by System Policies – Academic Freedom, Responsibility and Tenure |
| 12.01 |
All |
Various Statements and Actions Concerning Tenure and Faculty Employees and Administrative Leave |
Policy Statement and Process |
VCASA |
As Req. |
Academic Affairs |
CEO |
| 12.02 See BOR Reports Required by System Policies – Institutional Procedures for Implementing Tenure |
| 12.02 |
All |
Institution Rule and Procedures Governing Tenure |
Rule or Procedures |
VCASA |
As Req. |
Academic Affairs |
CEO |
| 12.03 See BOR Reports Required by System Policies – Faculty Academic Workload and Reporting Requirements |
| 12.05 |
2 |
Training Faculty in English Proficiency |
Short Course |
VCASA |
As Req. |
Academic Affairs |
Chancellor |
| 12.06 |
All |
Establish a Post Tenure Rule and Review Process |
Rule or Procedures |
VCASA |
Periodically |
Academic Affairs |
CEO |
| 12.99.01 |
All |
Administer Faculty Leave Programby Statutory Requirements |
Procedures |
VCASA |
As Req. |
VCASA |
BOR |
| 13.03 See BOR Reports Required by System Policies – Scholarships |
| 13.04 See BOR Reports Required by System Policies - Student Travel |
| 13.04 |
All |
Rule and Procedure on Student Travel |
Rule and Procedures |
VCASA |
As Req. |
Academic Affairs |
CEO |
| 15.01 See BOR Reports Required by System Policies – Research Agreements |
| 15.01.01 |
All |
Administration of Sponsored Agreements/Research |
Procedures |
VCASA |
As Req. |
Academic Affairs |
CEOCFOCAO |
| 15.01.01 |
9.1 |
Cost Rate Proposals for Federally Sponsored Agreements |
Proposals |
SOBA |
As Req. |
CFO |
SOBA & Dept. of Health & Human Srvs. |
| 15.01.01 |
9-13 |
Cost Recovery and Sharing, Ownership |
Procedures |
SOBA |
As Req. |
CFO |
CEO |
| 15.01.02 |
2 |
Federal Procurement Integrity Act |
Procedures |
SOBA |
As Req. |
Academic Affairs |
CEO |
| 15.01.03 |
3 |
Disclosure of Significant Financial Interest by Investigators or Potential Conflict of Interest |
Procedures |
OGC |
Annual Updates |
Review Committee |
CEOCFOCAO |
| 15.99.01 |
1.2 |
Develop or Contract for an Institutional Review Board |
Rule or Procedures |
VCASA |
As Req. |
CAO |
Off. of Human Research & ProtectionVCASA |
| 15.99.03 |
1.3 |
Allegations of Scientific Misconduct |
Rule or Procedures |
VCASA |
As Req. |
Academic or Research Administrator |
CEO |
| 15.99.04 |
1 |
Report of Federal Grants and Loan Applications |
Reports |
VCASA |
As Req. |
CAOCFO |
CEOLBB |
| 17.02 See BOR Reports Required by System Policies – Patents |
| 17.02.01 |
5.2.2 |
Disclosure of Copyrightable Works That Are Not for Hire |
Form |
TLO |
As Req. |
Component |
System TLO |
| 17.02.02 |
4.5 |
Ownership of Technology-Mediated Materials |
Guidelines |
VCASA |
As Req. |
Academic Affairs |
OCGDLIT |
| 17.02.02 |
5 |
Develop Agreement for Ownership of Technology-Mediated Materials |
Agreement |
VCASA |
As Req. |
Academic Affairs |
OGCSystem TLODLIT |
| 18.01 |
3 |
Athletic Counsel Make-up for Intercollegiate Athletics |
Report |
VCASA |
As Req. |
CEO |
Chancellor |
| 18.02 See BOR Reports Required by System Policies – Principles for Intercollegiate Athletics Participation |
| 18.03 See BOR Reports Required by System Policies – Post-Season Athletic Competition |
| 21.01.01 |
All |
Administration of Financial Reporting/ABEST |
Reports |
SOBA |
As Req. |
CFO |
SOBA |
| 21.01.02 |
3.10 |
Exceptions to Cash Handling Regulations |
Written Proposal |
SIAD |
As Req. |
Unit |
CFO |
| 21.01.03 |
3.4 |
Guidelines for Disbursement of Funds |
Training |
SOBA |
Annually |
Fiscal |
CEO |
| 21.01.03 |
5 |
Signature Forms for Those Designated as Approval Authorities |
State Form |
SOBA |
As Req. |
Fiscal |
SOBAState Controller |
| 21.01.03 |
8 |
Revolving Fund Bank Accounts |
Request |
SOBA |
Biannual& As Req. |
CFO |
SOBABOR |
| 21.01.03 |
10 |
Establishing State Working Funds and Reconciliation |
Request |
SOBA |
As Req. |
CFO |
State Controller |
| 21.01.05 |
4 |
Operation of Service Departments |
Procedures |
SOBA |
As Req. |
Finance |
CFO |
| 21.01.05 |
4.1 |
Service Department User Rates |
Procedures |
SOBA |
As Req. |
Component |
|
| 21.01.05 |
16,18 |
Creation or Elimination of Service Department |
Agenda Item |
SOBA |
As Req. |
CFO |
CEOBOR |
| 21.01.05 |
16 |
Service Department Committee |
Appointment |
SOBA |
As Req. |
CFO |
CEO |
| 21.01.06 |
3,4 |
Electronic Information Access Request and Documentation |
Form |
SIS |
As Req. /Before Use |
User |
Component FAMIS Security Officer |
| 21.01.08 |
9 |
Vehicle Fleet Management Reporting Data |
Report |
VCBS |
As Req. |
CEO |
Fleet Manager |
| 21.02 See BOR Reports Required by System Policies – Compliance With Recommendations of the State Auditor |
| 21.02.02 |
4 |
Management Response to Non-State Audits |
Management Response |
SIADOPIC |
As Req. |
CFO |
State AuditorSIAD |
| 21.02.02 |
2 |
Hiring an External Auditor |
Request |
SIAD |
As Req. |
CFO |
SIADState Auditor |
| 21.03 See BOR Reports Required by System Policies – Internal Auditing |
| 21.03.01 |
2.2.12.1 |
Internal Audit Annual Report,Chapter 21.02 Texas Government Code |
Report |
SIAD |
Annually/By Oct.31 |
Director of Internal Audit |
Governor, BOR, Chancellor |
| 21.04 See BOR Reports Required by System Policies – Control of Fraud and Fraudulent Actions |
| 21.04 |
2.2 |
CEO Notification to Employees to Report Fraud |
Report |
SIAD |
As Req. |
CEO |
CEO |
| 21.04 |
2.2.1 |
Notify SOIA of Reported Fraudulent Activities |
Report |
SIAD |
As Req. |
CEO |
SIAD |
| 21.05 See BOR Reports Required by System Policies - Gifts, Donations, Grants and Bequests |
| 21.05.01 |
|
Under Construction (will replace 21.99.03) |
|
|
|
|
|
| 21.99.03 |
1.1 |
Report to Board on Gifts, Grants, Loans and Bequests (Also 41.01) |
List |
SOBA |
BOR Schedule |
CEO |
BOR |
| 21.99.03 |
1.3 |
Rules or Procedures for Gifts, Grants, Loans and Bequests |
Rule or Procedures |
SOBA |
BOR Schedule |
CEO |
BOR |
| 21.99.03 |
5.1 |
Reported Foreign Gifts in System Regulation 21.99.03 Section 1.4 |
Report |
SOBA |
Jan. or July |
CEO |
U.S. Sec. of Ed. &TX Sec. of State |
| 21.99.03 |
5.6 |
Conditional Gifts from Foreign Persons |
Agenda Item |
SOBA |
Annually After End of FY |
CEO |
BOR |
| 21.99.04 |
5 |
Disposition of Abandoned and Unclaimed Personal Property |
Rule or Procedures |
SOBA |
As Req. |
CEO |
CEOOPIC |
| 21.99.05 |
All |
Equipment Management Manual Distribution and Implementation |
Manual |
SOBA |
As Req. |
Fiscal |
CEO |
| 21.99.06 |
All |
Disposition of Surplus or Salvage Property (School Districts) |
Process |
SOBA |
As Req. |
Fiscal |
CEO |
| 21.99.08 |
All |
Procedures to Ensure Effective Livestock Management |
Rule or Procedures |
SOBA |
As Req. |
Fiscal |
CEO |
| 21.99.09 |
2.1 |
Sale and Solicitation on Component Property |
Rule or Procedures |
SOBA |
As Req. |
Component |
CEO |
| 21.99.10 |
3.1 |
Licensing of Computer Software |
Rule |
SIS |
As Req. |
Information Resources |
CEOOPIC |
| 22.02 See BOR Reports Required by System Policies – System Investment Policy |
| 22.02 |
1.10 |
Report on Need to Revise Investment Policy |
Letter |
OTS |
Annually |
CFO |
BOR |
| 22.02 |
4.4(1) |
Reporting of all Local Funds for Investment |
Report |
OTS |
As Req. |
CFO |
OTS |
| 22.02 |
4.4(2) |
Designating Persons Authorized to Handle Local Funds |
Letter |
OTS |
As Req. |
CFO |
OTS |
| 22.03 See BOR Reports Required by System Policies – Establishment of Quasi-Endowments |
| 22.04 See BOR Reports Required by System Policies – Matching of Private Grants from Available University Fund |
| 23.02 See BOR Reports Required by System Policies – Debt Management Policy |
| 23.02 |
2.3.1 |
Certification of Debt Outstanding |
Report |
OTS |
As Req. Annually |
CFO |
OTS |
| 23.02.01 |
1 |
Capital Plan Formulation |
Plan |
OTS |
Beginning of fiscal yr. & in March |
CEO |
OTSBOR |
| 23.02.01 |
3.4 |
Reversion of Unspent Balances |
Form |
FP&C/ OTS |
As Req. |
CEO |
SOBA |
| 23.02.02 |
2.2 |
Request for Revenue Financing System Funding |
RFS Form 9201 |
OTS |
As Req. |
OTSCFO |
OTS |
| 23.02.02 |
2.3 |
Revenue Financing System Certification |
Report |
OTS |
Annual Fiscal Year End |
CFO |
OTS |
| 23.02.02 |
2.4 |
Report on the Status of Revenue Financing System |
Report |
OTS |
Annual |
OTS |
Chancellor/ BOR |
| 23.02.02 |
4.2 |
Annual Debt Service Budget |
Schedule of Debt Reqmnts. |
OTS |
Annual |
OTS |
SOBA |
| 23.02.02 |
4.6 |
Continuing Disclosure |
Report |
OTS |
Annual |
OTS |
NRMSIRs |
| 24.01.01 |
2 |
Administration of a Risk Management Program |
Rules or Guidelines |
RM&S |
As Req. |
CEO |
CEOOPIC |
| 24.01.02 |
2 |
Maintain a WCI Program |
Guidelines |
RM&S |
As Req. |
CEO |
CEOOPIC |
| 24.01.02 |
2 |
Request for Deviations from WCI Requirements |
Request |
RM&S |
As Req. |
CEO |
RM&S |
| 24.01.03 |
2 |
Designate a Point of Contact for Insurance Matters |
Letter |
RM&S |
As Req. |
CEO |
RM&S |
| 24.01.03 |
2 |
Request for Deviations from Insurance Requirements |
Request |
RM&S |
As Req. |
CEO |
RM&S |
| 24.01.04 |
2 |
Maintain a Asset Protection Program |
Procedures or Program |
RM&S |
As Req. |
CEO |
CEOOPIC |
| 24.01.04 |
2 |
Request for Deviations from Prevention Requirements |
Request |
RM&S |
As Req. |
CEO |
RM&S |
| 24.02 See BOR Report Required by System Policies – Health and Safety, and Environmental Management |
| 24.02 |
2.2.3 |
Implement and Administer Health and Safety Program |
Program |
RM&S |
As Req. |
CEO |
CEORM&S |
| 24.02 |
3.2.3 |
Implement and Administer Environmental Management Program |
Program |
RM&S |
As Req. |
CEO |
CEORM&S |
| 24.02.01 |
3.0 |
Status of Health and Safety and Environment Management Programs |
Report |
RM&S |
Annually |
CEO |
RM&S |
| 24.02.02 |
2 |
Maintain a Health and Safety Program |
Rules or Program |
RM&S |
As Req. |
CEO |
RM&S |
| 24.02.02 |
2 |
Request for Deviations from Health and Safety Requirements |
Request |
RM&S |
As Req. |
CEO |
RM&S |
| 24.02.03 |
2 |
Maintain a Environmental Management Program |
Rules or Program |
RM&S |
As Req. |
CEO |
RM&S |
| 24.02.03 |
2 |
Request for Deviations from Environmental Management Requirements |
Request |
RM&S |
As Req. |
CEO |
RM&S |
| 25.01 See BOR Reports Required by System Policies – Use and Operation of System Aircraft |
| 25.02.01 |
1.2 |
Travel Regulation Training |
Rules or Procedures |
SOBA |
As Req. |
CFO |
CEO |
| 25.02.01 |
1.3 |
Participation in State Travel Contracts |
Service Contracts |
SOBA |
As Req. |
CFO |
Office of State & Fed. Relations/VCRPCE |
| 25.02.01 |
2.3 |
Travel to Washington D.C. and Reporting Requirements |
NotificationForm |
|
As Req. |
CFO |
CEOChancellor |
| 25.02.01 |
2.4 |
Approval Foreign Travel |
Process |
SOBA |
As Req. |
CFO |
BOR |
| 25.02.01 |
4 |
Spouses Travel Requirements |
Voucher |
SOBA |
As Req. |
CFO |
CEOChancellor |
| 25.02.01 |
8 |
Component Travel Regulations for Local Funds |
Rules and/or Guidelines |
SOBA |
As Req. |
CFO |
CEO |
| 25.06 See BOR Reports Required by System Policies – Participation by Historically Underutilized Business |
| 25.06 |
2 |
Designation of HUB Coordinator |
Appointment |
System HUB Coord. |
As Req. |
CEO |
DC |
| 25.06.01 |
3.2 & 6 |
Appoint HUB Representative, Representative Responsibilities & Reporting Requirements |
Report |
System HUB Coord. |
Sept. 15th |
CFO |
System HUB Coord. |
| 25.07 See BOR Reports Required by System Policies – Contract Administration |
| 25.07 |
4 |
Contracts-Review for Legal Sufficiency |
Contract |
OGC |
As Req. |
CEO |
OGC |
| 25.07.01 |
4 |
Contract Administration Process |
Procedures |
OPIC |
As Req. |
CFO |
CEO |
| 25.07.01 |
6 |
Reporting Requirements for Contracts - $14,000 |
Report |
SOBA |
within 10 days |
CFO |
LBB |
| 25.99.01 |
8 |
Charter a Commercial Aircraft |
Contract Review |
OGC |
As Req. |
CFO |
CEOOGC |
| 25.99.02 |
2 |
Component Purchasing Requirements |
Procedures |
SOBA |
As Req. |
CFO |
CEO |
| 25.99.03 |
3,4 |
Consultants and Professional Service Process - See System Policy 25.07 |
Delegation of Authority |
SOBA |
As Req. |
CFO |
GBPO |
| 25.99.03 |
4.8.34.8.4 |
Other Filing, Notification and Reporting Requirements |
Report/ Filings |
SOBA |
As Req. |
CFO |
TSL and GBPO |
| 25.99.03 |
4.9 |
Emergency Waiver |
Form/Memo |
SOBA |
As Req. |
CEO |
Governor |
| 25.99.05 |
1-4 |
Intra-Agency and Inter-Agencies and System Contracting |
Requirements |
SOBA |
As Req. |
CFO |
CEO |
| 25.99.08 |
2 |
Use of Telecommunications Service Including Tax Req. |
Rule or Procedures |
SOBA |
As Req. |
CEO |
CEOOPICState Comptroller |
| 26.02 See BOR Reports Required by System Policies – Approval of Student Fees |
| 26.03 |
2 |
Tuition and Fee Exemptions |
Report |
SOBA |
Annually – End of FY |
CEO |
Chancellor |
| 26.99.01 |
2 |
Student Health Insurance Plan |
Publicity |
RM&S |
Annually |
CEO |
Students |
| 26.99.01 |
3.3 |
Insurance Plan for International Students |
Requirements |
RM&S |
Annually |
CEO |
International Students |
| 27.02 See BOR Reports Required by System Policies – Legislative Budget Requests |
| 27.03 See BOR Reports Required by System Policies – Annual Operating Budget Process |
| 27.04 See BOR Reports Required by System Policies – Budget Authorizations, Limitations and Delegations of Authority |
| 27.04.01 |
3 |
Component Delegations of Authority Related to Budget and Fiscal Changes |
Rule or Delegation |
SOBA |
As Req. |
CFO |
CEO |
| 27.99.01 |
2.1 & 3 |
Acquisition of Information Resources |
Strategic Plan |
VCBS |
Jan. 1 of odd no. yrs. |
Information Resources Manager |
DIRVCBS |
| 27.99.01 |
2.2 & 3 |
Acquisition of Information Resources |
Biennial Operating Plan |
VCBS |
Fall of odd no. yrs |
CEO |
DIRVCBS |
| 28.02 |
1.4 |
New Educational Business Activities |
Report |
SOBA |
As Req. |
CEO |
VCBS |
| 28.02 See BOR Reports Required by System Policies – Educational Business Activities |
| 28.03 See BOR Reports Required by System Policies – Vending Machines, Pay-Station Telephones |
| 28.03 |
3 |
Approved Vending Machine Contracts |
Contracts |
SOBA |
As Req. |
CFO |
Texas Bldg. & Procurement Commission |
| 28.03.01 |
All |
Vending Machine Contract Approvals Required |
Agenda Item |
SOBA |
As Req. |
CEO |
OGC or VCBSChancellor or BOR |
| 31.01 See BOR Reports Required by System Policies – Compensation |
| 31.01.02 |
All |
FLSA Provisions and Guidelines |
Actions |
SHRO |
As Req. |
Component HR |
SHRO |
| 31.01.08 |
3 |
Merit Increase Requirements |
Rule |
SHRO |
As Req. |
Component HRCFO |
CEOOPIC |
| 31.02.03 |
2.3.1 &2.3.3 |
Election and Certification of SEBAC Members |
Election |
SHRO |
Every 2 years |
CEO |
SHRO |
| 31.03 See BOR Reports Required by System Policies – Leaves of Absence |
| 31.03.01 |
3 |
Verification of Credible Service and Balance of Annual Leave |
Letter |
SHRO |
As Req. |
Component HR or Payroll |
New State Agency |
| 31.03.02 |
2.2, 5.1 |
Verification of Sick Leave and Balance to Employing State Entity |
Letter |
SHRO |
As Req. |
Component HR |
New State Agency |
| 31.03.03 |
2 &5 |
Emergency Leaves andVolunteer Firefighters |
Rule or Procedures |
SHRO |
As Req. |
CEO |
CEOOPIC |
| 31.03.05 |
8.5 |
FMLA Documentation |
Records |
SHRO |
Annually |
Component HR |
Department of Labor |
| 31.04 See BOR Reports Required by System Policies – Holidays |
| 31.05 |
2 |
Permanent or Semi-Permanent External Employment |
Request |
Chancellor |
As Req. |
Vice Presidents |
CEOChancellor |
| 31.05.01 |
4 |
Consulting and External Professional Employment |
Rule or Procedures |
SHRO |
As Req. |
Component HR, CAO and CFO |
CEO |
| 31.05.01 |
6 |
Employee Association with Private Entity - Also See System Policy 17.02, Section 10 |
Agenda Item |
SHRO |
As Req. |
CEO |
ChancellorBOR |
| 31.05.02 |
3 |
Approval of External Employment |
Rule or Procedures |
SHRO |
As Req. |
Component HR, CFO |
CEO |
| 31.05.03 |
All |
Report of Expert Witness Activity |
Report |
SHRO |
Annually |
CFO |
THECB |
| 31.06.01 |
3 |
Administration of Sick Leave Pool |
Rule or Procedures |
SHRO |
As Req. |
Component HR |
CEOOPIC |
| 31.07 |
2.3 |
Exception to Mandatory Retirement Age |
Request |
SHRO |
As Req. |
Component HR |
CEOChancellor |
| 31.08 See BOR Reports Required by System Policies – Emeritus Title |
| 31.99.01 |
2.7 |
Employees Registering as Students |
Procedures |
SHRO |
As Req. |
CFO |
CEO |
| 31.99.01 |
3.3 |
Release Time Program |
Rule or Program |
SHRO |
As Req. |
Component HR |
CEO |
| 31.99.02 |
1 |
Service Awards Program |
Procedures |
SOBA |
As Req. |
CFO |
CEO |
| 32.01.01 |
All |
Complaints Excluding Tenure or Reduction in Force |
Procedures |
SHRO |
As Req. |
Component HR or Academic Affairs |
CAO |
| 32.01.02 |
All |
Complaint and Appeal Procedures for Nonfaculty Employees |
Rule |
SHRO |
As Req. |
Component HR |
CEOOPIC |
| 32.01.02 |
4 |
Mediation Procedures |
Procedures |
SHRO |
As Req. |
Component HR |
CEO |
| 32.01.02 |
4.8 |
Mediation Agreements |
Memo of Understanding |
SHRO |
As Req. |
Component HR |
OGC |
| 32.01.02 |
|
Affirmative Action Plan |
Program |
SEOO |
Annually |
Component HR |
CEO |
| 32.02 See BOR Reports Required by System Policies – Discipline and Dismissal of Employees |
| 32.02 |
2.1 |
Dismissal of Non-Tenured Faculty Members |
Report |
VCASA |
As Req. |
CEO |
VCASAChancellor |
| 32.02.02 |
All |
Discipline and Dismissal of Employees |
Rule or Procedures |
SHRO |
As Req. |
Component HR |
CEO |
| 33.01 See BOR Reports Required by System Policies – Privileges as a Citizen |
| 33.01.01 |
4 |
Partisan Political Activity |
Rule |
OGC |
As Req. |
CEO |
OPIC |
| 33.02.02 |
1.2.4 |
Job Application for ADA Compliance |
Process |
SHRO |
As Req. |
Component HR |
CEO |
| 33.02.02 |
1.2.4.21.2.2 |
Reasonable Accommodation Practices and Undue Hardship |
Procedures |
SEOO |
As Req. |
Component HR |
CEO |
| 33.02.02 |
2.2 |
ADA Compliance |
Compliance |
SEOO |
As Req. |
ADA Compliance Office |
CEOOCD |
| 33.03 |
All |
Nepotism Administration and Restrictions |
Supervision Requirements |
SHRO |
As Req. |
Component HR |
CEO |
| 33.04.01 |
4 |
Significant Use of System Resources for Approved Private Consulting |
Request or Contract |
SHRO |
As Req. |
Department |
CFO |
| 33.05 |
2.1, 3.4.1,3.4.2 |
Employee Training Program for job training, ethics, sexual harassment, and discrimination |
Procedure |
SHRO |
As Req. |
Component HR |
CEO |
| 33.05.01 |
2 |
Written Agreement Between Employee and Component on State Employee Training Act |
Agreement |
SHRO |
As Req. |
SHRO |
CEO |
| 33.99.01 |
1.3 |
Employment Vacancies |
Posting |
SHRO |
As Req. |
Component HR |
Texas Workforce Commission |
| 33.99.01 |
4 |
Employment PracticesFaculty Search Committees |
Procedures |
SHRO |
As Req. |
ComponentHR |
CEO |
| 33.99.01 |
8 |
Hiring Practices |
Rule or Procedures |
SHRO |
As Req. |
Component |
CEOOPIC |
| 33.99.02 |
1.3 |
Nonfaculty Probationary Employee Evaluations |
Performance Evaluations |
SHRO |
Annually |
Department |
Component HR |
| 33.99.07 |
34 |
Internal Consulting and Professional Services LimitApproval of Supplemental Pay |
Supplemental Pay Reqmnts. |
SHRO |
Fiscal Yr. |
Component HR |
CEO |
| 33.99.08 |
1.4 |
Pay Plan for Students |
Pay Plan |
SHRO |
Current |
Component HR |
CEOCFO |
| 33.99.09 |
1 |
Employment of Foreign Nationals |
Procedures |
SHRO |
As Req. |
Component HR |
CEO |
| 33.99.14 |
All |
Security Sensitive Positions Designation |
Requirements |
SHRO |
As Req. |
Component HR |
CEO |
| 33.99.14 |
2.2 |
Expunction Requirements |
Rule or Procedures |
OGC |
As Req. |
Designated Office |
CEO |
| 33.99.15 |
All |
Reduction in Force for Nonfaculty |
Process Requirements |
OGC |
Required |
Department |
CEO |
| 33.99.16 |
2 |
Contract Workforce |
Rule or Procedures |
SHRO |
As Req. |
Component HR |
CEO |
| 33.99.16 |
4 |
Use of Contract Workforce |
Report |
SHRO |
Annually |
Component HR |
LBBState AuditorGovernor |
| 34.01 |
4.1 |
Sexual Harassment Complaints |
Rule |
SHRO |
As Req. |
Component HR |
CEOOPIC |
| 34.02 |
All |
Drug and Alcohol Abuse Program |
Plan |
SHRO |
As Req. |
Component HR |
CEO |
| 34.02.01 |
All |
Drug and Alcohol Abuse Program Implementation – Prevention, Testing, etc. |
Rule and Procedures |
SHRO |
As Req. |
Component HR |
CEOOGCOPIC |
| 34.03 See BOR Reports Required by System Policies – Purchase, Service and Consumption of Alcoholic Beverages |
| 34.05 See BOR Reports Required by System Policies – Smoking |
| 34.06 See BOR Reports Required by System Policies – Appointment, Commission and Authority of Peace Officers |
| 34.06 |
1.3 |
Authorized Boundaries for Peace Officers – See System Regulation 34.06.01 |
Rule or Procedures |
VCBS |
As Req. |
CEOs |
OPIC |
| 34.06.01 |
2.1 |
Appointment of Representative to Counsel of Law Enforcement Administration |
Position |
VCBS |
As Req. |
University Police |
CEO |
| 34.06.02 |
All |
Authorization to Possess Firearms |
Rule and Process |
VCBS |
As Req. |
Police/CFO/ OGC |
CEO |
| 34.07 |
1.1 |
Crisis Management Plan |
Plan |
RM&S |
Annually |
Component HR/CFO |
CEORM&S |
| 34.07 See BOR Reports Required by System Policies – Crisis Management |
| 41.01 See BOR Reports Required by System Policies – Real Property Gift and Bequest Acceptance |
| 41.02 See BOR Reports Required by System Policies – Real Property Purchase |
| 41.03 See BOR Reports Required by System Policies – Real Property Condemnation |
| 41.04 |
3.1 |
Review of Academic Classification of Land |
Document |
SREO |
Annually |
CEO |
SREO |
| 41.05 See BOR Reports Required by System Policies – Real Property Management Policy |
| 41.05.01 |
1&2 |
Assignment of Real Property to Components |
List |
SREO |
As Req. |
Inventory |
CEOVCBS |
| 41.05.02 |
1.3 |
Management of Buildings or Other Improvements |
Rule or Int. Procedures |
SREO |
As Req. |
CFO |
SREOOPIC |
| 41.06 See BOR Reports Required by System Policies – Mineral Lease Policy |
| 41.07 See BOR Reports Required by System Policies – Real Property Disposition |
| 41.07.01 |
All |
Sale of Land, Land with Improvements, Demolition of Buildings |
Agenda Item/Request |
SREO |
As Req. |
CFO |
CEOSREO |
| 41.09 See BOR Reports Required by System Policies – Privatization of On-Campus Housing Facilities by Third Parties |
| 51.02 |
4 |
Delegation for Selection of A/E for Minor Construction Projects |
Rules or Procedures |
FP&C |
As Req. |
CFO |
CEO |
| 51.02 See BOR Reports Required by System Policies – Selection of Architects/Engineers Design Team |
| 51.02.01 |
All |
A/E Selection Criteria for Major and Minor Construction Projects |
Process |
FP&C |
As Req. |
CFO |
CEO |
| 51.04 See BOR Reports Required by System Policies – Delegations of Authority on Construction Projects |
| 51.04 |
2.3 |
Approval of Preliminary Design |
Report |
FP&C |
As Req. |
N/A |
Chancellor |
| 51.04 |
2.4 |
Award, Appropriation and Completion of Construction Contract |
C-10C-1 |
FP&C |
As Req. |
N/A |
Chancellor |
| 51.04 |
3 |
Minor Construction Projects |
Form C-1 |
FP&C |
As Req. |
Physical Plant |
CEO |
| 51.04.01 |
2 |
Initiating Major Construction Projects |
Form C-1 |
FP&C |
As Req. |
CEOs |
FP&C |
| 51.04.01 |
5 |
Reversion of Funds for Major and Minor Construction Projects |
Accounting Entry |
SOBA |
As Req. |
CFO |
SOBA |
| 51.06 See BOR Reports Required by System Policies – Naming of Buildings and Other Entities |
| 51.07 See BOR Reports Required by System Policies – Preservation of Historic Properties |
| 51.08 |
All |
Reversion of Unexpended Balances in Plant Fund Accounts |
Reversion Letter |
SOBA |
As Req. |
CFO |
SOBA |
| 60.01 |
3 |
Governing the Relationship with an Affiliated Organization |
Rule/ Agreements |
OPIC |
As Req. |
CEO |
OGC |
| 60.01.01 |
4.0 |
Affiliated Fund Raising Organization Agreements |
Contract |
OCG |
As Req. |
CEO |
OGC |
| 60.02 See BOR Reports Required by System Policies – Public Affairs |
| 61.01 See BOR Reports Required by System Policies – Public Information Act Compliance |
| 61.01 |
2 |
Public Information Act Coordinator and Requirements – See System Regulation 61.01.02 |
Appointment |
OGC |
As Req. |
CEO |
OGC |
| 61.01.01 |
All |
Publication Requirements for Printed Materials |
Requirements |
Communications |
As Req. |
Print Shop |
CEO |
| 60.01.02 |
All |
Requirements and Restrictions on Public Information |
Request |
OGC |
As Req. |
CEO |
OGC |
| 61.99.01 |
1.2.1 |
Appointment of Records Manager |
Appointment |
OPIC |
As Req. |
CEO |
OPICState Librarian |
| 61.99.01 |
3 |
Development of Records Retention Schedule |
Schedule |
OPIC |
As Req. |
Component Records Officer |
OPICState Librarian & State Auditor |
| 61.99.01 |
5 |
Designation of Historically Significant Records |
Schedule |
OPIC |
As Req. |
Component Records Officer or Archivist |
OPICState Librarian & State Auditor |